📗 Tutorial

5 Steps To Live Translate Teams Meetings | AI Live Captions

5 Steps To Live Translate Teams Meetings | AI Live Captions

If you are in a Teams meeting on your computer and, cannot understand the person you are talking to..

 

You are not alone!

 

In this post, you’ll learn 5 easy steps to translate Microsoft Teams video calls in real time with AI-powered live captions:

 
  1. Download & install Akkadu
  1. Create an account
  1. Select language
  1. Open Teams
  1. Start Teams meeting
 

In addition, we share

  • Problems and solutions
  • How to obtain the transcription
  • How to improve the accuracy
  • Why Akkadu is secure
 

Let’s dive in.

 

1. Download & install Akkadu AI live captions software

 

Go to Akkadu.ai

Download our Windows or macOS application

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After you install, it should look like this

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2. Create an account

 

Open Akkadu software then click any button.

It will show below login interface.

Click Register.

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Fill up your:

  • Username
  • Email
  • Password
  • Confirm password
  • Email validation code (which we will send to your email)
 

Click Register.

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3. Select language & click Start

 

Login with your new credentials.

Go to the “Languages” section.

Select the Original language and Translated language.

  • “Original language” is the language used by the person you are talking to.
  • “Translated language” is the language you want to read the AI-powered live captions.
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💡
Akkadu supports more than 90 languages and accents!
 

Go to “Audio Settings” → “Sound source” section.

Make sure “Computer sound” is selected.

This allows our application to detect and translate anything you listen on your laptop.

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(Optional)

Go to the “Subtitles Settings”

Choose if you want to see the AI-powered live captions of the:

  • Original language,
  • Translated language or,
  • Both languages
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Finally, click Start ▶️

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Notice, the AI live captions won’t show up until your Microsoft Teams video call starts.

Let’s do the next step!

 

4. Open Teams

 

You can open the Microsoft Teams desktop application or the Microsoft Teams web version.

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Tip:

Click the “pin” to make the live captions always show in front of Teams’s interface.

Even in full screen mode!

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5. Start your Teams meeting

 

As soon as the call starts, you will see the live captions.

For the below example,

  • we are showing Both (Original and Translated) captions,
  • the languages are “Original: English” and “Translated: Chinese”
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That’s it!

Feel free to download Akkadu desktop application here ➡️ Akkadu.ai

🎁 New registrations will get 10 minutes of FREE AI-powered live captions!

 
 

 

Problems and solutions

 
  1. The AI live captions are not showing
  1. The AI live captions are showing very slow
  1. The Akkadu app is not updating to the latest version
 

If you have any of these problems, please check the below solutions:

 

Problem 1: The AI live captions are not showing

 

Constantly recognizing but never showing the live captions:

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To avoid this problem, make sure:

 
  1. In Akkadu audio settings, you selected “Computer audio”
  1. The Teams meeting started, and you can hear the speaker talking to you
  1. You are not using VPN
  1. Change your network. For example, from Wi-Fi to 4G.
 

If the problem still persists, contact us at contact@akkadu-team.com

 

Problem 2: The AI live captions are showing very slow

 

The live captions are showing but, they show very slow, with a long delay:

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To avoid this problem, make sure:

 
  1. You are not using VPN
  1. Change your network. For example, from Wi-Fi to 4G.
 

If the problem still persists, contact us at contact@akkadu-team.com

 

Problem 3: Akkadu app is not updating to the latest version

 

After you click “Update”, the app is not updating and the blue button always keeps showing:

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To avoid this problem, make sure:

 
  1. You are not using VPN
  1. You disable your antivirus (only when updating)
  1. Download the latest version from our website ➡️ https://akkadu.ai
 

If the problem still persists, contact us at contact@akkadu-team.com

 
 

 

📝 How to obtain the transcription

 

Every time you use Akkadu AI live captions during your Teams video calls, the transcriptions of the original and translated language are:

 

Automatically saved!

 

Follow below 5 steps to get your transcription:

 

1. Go to the “Transcripts” section

 

You will see all your transcripts with the:

  • Date & time of creation
  • Duration
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2. Select “View”

 

(Optional)

You can delete the transcription.

Deleted transcripts will be permanently removed from our systems.

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3. Choose between the original or translated language

 

Since the transcription is saved in real time,

you can access to your live transcription even during the Teams video call

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(Optional)

You can edit the transcription

Notice, editing for one language won’t automatically edit the other language.

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4. Click “Export”

 

If you want to download the transcripts, click “Export”

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5. Click “Confirm”

 

Before confirming, make sure to select the correct:

  • Name
  • Path
  • Format (currently support .txt and .pdf) and,
  • Language
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That’s it!

Feel free to download Akkadu desktop application here ➡️ Akkadu.ai

🎁 New registrations will get 10 minutes of FREE AI live captions!

 
 

 

📈 How to improve the accuracy

 

You can improve the accuracy of the AI live captions during your Teams meetings,

 

in just 4 steps:

 

1. Go to the “Terminology” section

 
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2. Select the Original language

 

At the moment, you can only improve the speech recognition system.

Make sure the language you select is the same as the Original language in the “Languages” section.

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3. Insert words or sentences

 

The terms that you add will have higher importance and will be more likely to be recognized.

 

Examples of words and sentences include:

  • Names
  • Geographical locations
  • Homonyms
  • Words or Acronyms unique to industry organizations
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4. Click Save

 

If you were using Akkadu while doing these changes,

after you click Save, pause and start Akkadu

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That’s it!

Feel free to download Akkadu desktop application here ➡️ Akkadu.ai

🎁 New registrations will get 10 minutes of FREE AI live captions!

 
 

 

🔒 Why Akkadu is secure

 

Privacy

 

Akkadu prioritizes privacy.

 

We only store the transcripts of the original and translated language for accessibility, allowing you to access them anytime from any device.

 

You can delete the transcripts at any time.

Deleted transcripts will be permanently removed from our systems.

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Technology partners

 

Our AI live captions technology partners for speech-to-text and text-translation, don’t retain or store any data during your Teams meeting.

 

For more details, please contact us.

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Servers locations

 

At the moment, our AI live captions servers are located in the US.

Soon we will open new servers in Europe (Germany) and Asia (China).

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That’s it!

Feel free to download Akkadu desktop application here ➡️ Akkadu.ai

🎁 New registrations will get 10 minutes of FREE AI live captions!

 
 

 

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